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 Published in the Comanche County, The Chronicle May 14, 2009 Commissioners’ Proceedings Regular Meeting May 4, 2009 The Board of Comanche County Commissioners met in regular session at 9:00 a.m., Monday, May 4, 2009 in room 302 of the Comanche County Courthouse, Lawton, Oklahoma. Chairman Gail Turner called the meeting to order and County Clerk Earlene Shriver called the roll. Present were Gail Turner, Susan Ulrich, and Ron Kirby. None were absent. Kirby gave the invocation. Turner led the audience in the Pledge of Allegiance. Kirby moved to approve the reading and acceptance of the minutes of April 27, 2009. Ulrich seconded the motion with Kirby, Ulrich and Turner voting aye. No nay votes. Chloe Lewis announced the winners in the “Ours to Protect” littering poster contest supported by Emergency Management as follows: Lower: primary school, 1st and 2nd grades 1st place Hayley Channell 2nd grade, Cache, teacher Mrs. Robinson 2nd place Madison Jung, 2nd grade, Cache 3rd place Chloe Mellott, Cache Upper: intermediate school, 3rd through 5th grades 1st place Taylor Burch, 5th grade, Cache, teacher Mrs. Lyon 2nd place Baileigh Lambert and Braedon Wonsewitz, Cache 3rd place, Brianna Lee, Lawton Christian and Kyle Stephens, Cache Kirby moved to approve a proclamation making the first week of May, 2009, as Oklahoma Home and Community Education (OHCE) week in Comanche County. Ulrich seconded the motion with Kirby, Ulrich and Turner voting aye. No nay votes. Ulrich moved to approve the highest and best bid of $1,000.00 from R C J Construction Inc. for surplus county property sold at public auction on May 1, 2009. Kirby seconded the motion with Ulrich, Kirby, and Turner voting aye. No nay votes. Bids were opened for Bid #26 – purchase of one (1) 2009 or newer track skid steer loader and attachments from the following companies: G. W. Van Keppel Company, Oklahoma Territory Construction Equipment, P & K Equipment, Vermeer Great Plains, Livingston Machinery Company, Bobcat of Oklahoma City, G & R Equipment Company Inc., Bobcat of Oklahoma City, G & R Equipment Company Inc., Warren Cat, Warren Cat, Kirby Smith, Pioneer Equipment, Pioneer Equipment, Chickasha New Holland, C. L. Boyd, C. L. Boyd, A S C O, O C T Equipment, Tractor Depot, Quality Implement Company, and Construction AG Supply. Ulrich moved to study and award at a later date. Kirby seconded the motion with Ulrich, Kirby and Turner voting aye. No nay votes. Bids were opened for Bid #27 – lease purchase of one (1) or more, new, all-wheel drive motorgrader from the following companies: Kirby Smith Machinery, Inc., Oklahoma Territory Construction Equipment, Warren Cat, C. L. Boyd, A S C O, and O C T Equipment. Ulrich moved to study and award at a later date. Kirby seconded the motion with Ulrich, Kirby and Turner voting aye. No nay votes. Consent agenda: the following items are considered to be routine by the Board of Commissioners and will be enacted with one motion. Should discussion be desired on an item, that item will be removed from the consent agenda prior to action and considered separately. Kirby moved to approve the consent agenda as follows: Approve a resolution designating D B Paint and Drywall as agent for the county for the purpose of purchasing materials and tangible personal property to be utilized to paint the exterior of the courthouse. Approve resolutions for disposing of equipment for six (6) Dell computers and monitors and one (1) Conxt computer and monitor from the Assessor office. Approve a temporary easement from Judith Warkentin Bryan located in the NW/4 of S23, T2N, R13W, I. M. for clearing waterway to benefit the county. Approve the following officials’ monthly reports: County Clerk $76,626.34 Approve requests for appropriations and transfers for appropriations: Fund 1 Treasurer $2,000.00 Fund 11 Highway #1 $4,275.71 #1 $200.55 #3 $100.00 #3 $47.50 Approve overages on blanket purchase orders. There were none. Approve claims and purchase orders for payment. Ulrich seconded the motion with Kirby, Ulrich and Turner voting aye. No nay votes. The Board of Commissioners acknowledged court summonses for case nos. CJ-2008-1312 and CJ-2009-386. Turner moved to adjourn. Kirby seconded the motion with Turner, Kirby and Ulrich voting aye. No nay votes. The following claims were entered on the purchase order calendar in the County Clerk’s office and approved for payment by the Board of Commissioners for May 8, 2009. Emergency purchase orders have documentation on file in the County Clerk’s office. Asterisks* identify emergencies. 2007 Sales Tax Comanche County Industrial Development Authority 10 Comanche Co Ind Dev Auth $69,865.20 2007 sales tax 2007 Sales Tax Rural Fire Departments 11 Comanche Co Emergency Mgmt $18,111.34 2007 sales tax County Clerks Lien Fee 77 Standley Systems Group Inc. $72.70 copier maintenance 78 Shriver, Earlene Mayre $97.90 travel 79 A T & T Long Distance $6.69 service District #1 Highway 1134 Batteries Plus $99.98 repair (s) 1135 Oklahoma City Winwater Works $7,960.00 pipe 1136 O’Reilly Automotive, Inc. $408.88 part (s) 1137 O’Reilly Automotive, Inc. $105.98 part (s) 1138 Crows Muffler & Brake $20.00 part (s) 1139 K S M Exchange L L C $418.32 part (s) 1140 Wylie Sprayers $32.42 part (s) 1141 Ergon Asphalt & Emulsions, Inc. $9,689.07 crs-2 1142 Fred Brewer Sale Inc. $36.00 nozzles 1143 R S C Equipment Rental $116.26 gloves 1144 Turner, Gail Lee $110.00 travel 1145 U S Cellular $184.25 service 1146 Public Svc Co of OK $344.21 service 1147 T D S Telecom $160.09 service District #3 Highway 1128 Dolese Brothers $41.46 shot 1129 Biltmore Hotel $609.61 lodging & meals 1130 Dolese Brothers $5,368.93 1 ½” crusher run 1131 Vermeer Great Plains Inc. $255.19 blade sharpening 1132 Dub Ross Co. Inc. $340.20 pipe 1133 Dolese Brothers $25.98 screenings 1134 Glenn Oil Co. $9,092.19 bulk fuel 1135 Crows Muffler & Brake $360.00 repair (s) 1136 Dub Ross Co Inc. $340.20 tinhorn 1137 Glenn Oil Co. $425.00 oil & lubricants 1138 Department of Central Svcs $5,800.00 dump trucks 1139 Comanche Co Dist #1 $658.93 crs-2 1140 American Tire Distributing $163.60 tires 1141 H G Jenkins Construction Inc. $1,319.45 asphalt – hot lay 1142 Glenn Oil Co. $25.00 oil & lubricants 1143 Zee Medical Svc Co. $270.60 supplies 1144 A T & T $26.60 service 1145 City National Bank $2,297.72 lease purch pymt 1146 A T & T $155.56 service 1147 Tag Agent $87.00 tag & title 1148 John Deere Credit $1,589.30 lease purch pymt 1149 Dolese Brothers $114.94 3/8” #2 cover General 2505 Comanche Co Fairgrounds $20,402.90 premiums & awards 2506 Fletcher Herald $1,192.50 est of needs 2507 Staples $39.98 est of needs 2508 Johnson Oil Company $68.48 pump gas 2509 Locke Supply $70.24 est of needs 2510 Mcafee & Taft $16747.61 professional svc 2511 Engraving Smith of Lawton $93.28 name plates 2512 Office Depot $145.44 office supplies 2513 Monroe Systems $412.07 calculator 2514 Curriculum & Instructional Mat $65.49 business cards 2515 Landmark G S I $625.00 computer svc 2516 Landmark G S I $625.00 computer svc 2517 Office Depot $2,189.98 office supplies 2518 Dell Marketing L P $5,914.00 computer (s) 2519 SW Dist Co Assessors & Dep $30.00 registration 2520 Fletcher Herald $23.00 subscription 2521 Centerpoint Energy $38.97 service 2522 Centerpoint Energy $41.84 service 2523 Centerpoint Energy $7,480.50 service 2524 Pitney Bowes $595.50 folder / stuffer 2525 Kirby, Ron Ruel $110.00 travel 2526 Lawton Publishing Co Inc. $144.00 subscription 2527 Public Svc Co of OK $109.84 service 2528 Elgin Free Fair $5,000.00 premiums & awards Health Department 414 Atwoods / Farm Plan $56.48 supplies 415 Buffalo Business Products L L C $412.18 supplies 416 Consumer Textile Corp $54.10 service 417 Kmart $167.11 supplies 418 U S Cellular $187.35 service 419 Standley Systems Group Inc. $156.38 copier maint 420 OK State Dept Health $80,947.66 salaries 421 Bay, Tyler Tate $110.00 newborn screens 422 Bay, Tyler Tate $110.00 newborn screens 423 Wal Mart $89.73 supplies 424 Melton Company $232.40 medical supplies 425 Southwest Chemical $299.20 paper towels Juvenile Detention Center Cash 907 Red River Technology Center $28.00 training 908 Hastings $168.49 book (s) 909 Red River Technology Center $28.00 registration 910 P C Works L L C $440.00 computer svc 911 Pizza Time $220.95 resident meals 912 McCracken, Regina $35.00 training 913 Avenue C Glass $745.00 window (s) 914 U. S. Cellular $395.46 service 915 Gustafson, Robert James $41.80 training 916 Centerpoint Energy $272.63 service Sheriffs Grant Fund 7 Galls Inc. $885.00 emergency equip Sheriffs Service Fees 383 Mega Cleaners $32.00 alterations 384 Goodyear Auto Svc Ctr $1,420.60 tires 385 Office Depot $636.90 office supplies 386 A T & T Mobility $438.01 service 387 A T & T $889.97 service Treasurers Mortgage Tax 868 Office Depot $568.98 office supplies 87 Engraving Smith of Lawton $44.00 name plates 88 Office Depot $38.06 office supplies 89 Engraving Smith of Lawton $21.00 misc 90 Burk, Barbara A. $113.85 travel 91 Pitney Bowes $595.50 folder / stuffer 92 A T & T Long Distance $28.56 service Comanche County Commissioners /s/ Gail Turner Gail Turner, Chairman /s/ Susan Ulrich Susan Ulrich, Vice-Chairman /s/ Ron Kirby Ron Kirby, Member (SEAL) Attest: /s/ Earlene Shriver Earlene Shriver, County Clerk Published in the Comanche County, The Chronicle May 21, 2009 Commissioners’ Proceedings Regular meeting May 11, 2009 The Board of Comanche County Commissioners met in regular session at 9:00 a.m., Monday, May 11, 2009 in room 302 of the Comanche County Courthouse, Lawton, Oklahoma. Chairman Gail Turner called the meeting to order and County Clerk Earlene Shriver called the roll. Present were Gail Turner, Susan Ulrich, and Ron Kirby. None were absent. Ron Kirby gave the invocation. Turner led the audience in the Pledge of Allegiance. Ulrich moved to approve the reading and acceptance of the minutes of April 30, 2009 and May 4, 2009. Kirby seconded the motion with Ulrich, Kirby and Turner voting aye. No nay votes. Commissioner Ulrich told the Board that she had been asked to sit on a (NACCO) National Association of Counties Committee, but that Comanche County would need to become a member before she could do this. Ulrich moved that Comanche County become a member of (NACCO) National Association of Counties. Kirby seconded the motion with Ulrich, Kirby and Turner voting aye. There were no nay votes. Ulrich moved to approve a resolution amending the Commissioners’ resolution of March 23, 2009 filed in Book 18, Page 14, determining certain fifty foot (50’) strip of real property located in S36, T4N, R13W, I. M., as surplus and no longer needed for county purposes and authorizing the sale of said real property as provided for by statute. Kirby seconded the motion with Ulrich, Kirby and Turner voting aye. There were no nay votes. Ulrich moved to award bid #26 – purchase of one (1) 2009 or newer track skid steer loader and attachments to low bidder “Construction as Supply Company”. Kirby seconded the motion with Ulrich, Kirby and Turner voting aye. There were no nay votes. Ulrich moved to award bid #27 – lease purchase of one (1) or more new all-wheel drive motorgraders to low bidder “C. L. Boyd Company, Inc.” Kirby seconded the motion with Ulrich, Kirby and Turner voting aye. No nay votes. Consent Agenda: The following items are considered to be routine by the Board of Commissioners and will be enacted with one motion. Should discussion be desired on an item, that item will be removed from the consent agenda prior to action and considered separately. Ulrich moved to approve the consent agenda as follows: Approve a temporary easement from James Philip Fritsch located in the NW/4 of NW/4 of S 32, T 2 N, R 13 W, I. M. for gravel testing to benefit the county. Approve officials’ monthly reports. Assessor $69.25 Court Clerk $1,211,091.55 Court Fund $268,455.70 District Attorney C D S # 111 $75,468.03 B C # 114 $109,554.93 Witness Acct. # 117 $3,142.31 C D S - L P D # 128 $173,174.04 C D S - O H P # 129 $3,078.73 Drug Court # 130 $21,552.51 Supervision Fee #132 $645,452.25 Health Department $3,274.91 Sheriff Children’s $2,744.75 Depository $3,290.00 Foreign Service Documents $1,440.00 S D A $1,850.00 Task Force $28,273.85 Uniform - Reserve $5,149.28 Treasurer Mortgage Cert Fees $2,525.00 Mail $38.83 Lien $10.00 Advertising $206.50 R C L F $5 $40.00 Abstract Fee $80 $400.00 R S P R R R $9.31 $76.96 Postage Co Sale $159.60 A V D CO Sale $750.00 C L F $5 $195.00 T F $5 $180.00 S H W T $35 / $50 $110.00 T R W T $10 $20.00 S H A L $35 / $55 $55.00 T R A L $10 $10.00 Approve requests for appropriations and transfers for appropriations. Fund 1 O S U from salary $12,800.00 to Capital Outlay $12,000.00 and Travel $800.00 Fund 1 Juvenile Bureau from P T Salary $4,000.00 to Benefits $4,000.00 Fund 1 Sheriff General $518.00 Fund 11 Highway # 1 $196.45, # 1 $730.68, # 1 $663.81 and # 1 $219.64 Fund 13 Sheriff’s Courthouse Security $2,591.50 Approve blanket purchase orders 096318 through 096329. Approve overages on blanket purchase orders. There were none. Approve claims and purchase orders for payment. Kirby seconded the motion with Ulrich, Kirby and Turner voting aye. No nay votes. There were no court summonses. Turner moved to adjourn. Kirby seconded the motion with Turner, Kirby and Ulrich voting aye. No nay votes. The following claims were entered on the purchase order calendar in the County Clerk’s office and approved for payment by the Board for May 15, 2009. Emergency purchase orders have documentation on file in the County Clerk’s office. Asterisks* identify emergencies. Comanche County Courthouse Café 134 Cable Meat Center Inc. $709.47 est of needs 135 Jim’s Produce $104.65 est of needs 136 Sam’s Club $318.75 est of needs 137 A T & T Long Distance $0.33 service County Clerk’s Lien Fee 80 Culligan Water $39.50 service 81 Southwest Presort Inc. $47.76 mailing svc County Use Tax Revolving Fund 15 S Construction Inc. $16,000.00 remodel 16 S Construction Inc. $1,200.00 supplies 17 Sohl Paint & Decorating $270.00 paint 18 Sohl Paint & Decorating $134.96 paint District #1 Highway 1149 Daveco Industrial Inc. $113.87 part (s) 1150 Oklahoma Environmental Inc. $66.00 testing 1151 Fitch Industrial $59.52 oxygen 1152 Fitch Industrial $49.20 misc. purchases 1153 Department of Corrections $47.85 misc. purchases 1154 Fitch Industrial $226.22 repairs (s) 1155 Warren Power & Machinery Inc. $308.73 part (s) 1156 Dub Ross Co Inc. $3,407.26 pipe 1157 Dub Ross Co. Inc. $1,161.60 pipe 1158 Warren Power & Machinery Inc. $190.08 part (s) 1159 John Deere Gov’t. & Nat’l Sales $7,377.12 equipment purchase 1160 John Deere Gov’t & Nat’l Sales $76,664.16 equipment purchase 1161 Seal Masters Inc. $4,622.30 high performance 1162 A T C Freightliner Group $121.72 part (s) 1163 Spur Pipe & Steel $187.62 posts 1164 Spur Pipe & Steel $105.96 metal 1165 Helena Chemical Co. $1,939.98 chemicals 1166 Helena Chemical Co. $93.75 chemicals 1167 A T & T $26.60 service 1168 Coppermark Bank $1,541.36 lease purchase pymt 1169 City National Bank $1,750.34 lease purchase pymt District #3 Highway 1150 L & L Tire L L C $9.00 est of needs 1151 R S C Equipment Rental $89.79 est of needs 1152 Vermeer Great Plains Inc. $78.90 blade sharpening 1153 Atwoods / Farm Plan $5.52 est of needs 1154 Big Bobs $59.19 rental 1155 C & E Lawn Equipment $156.32 est of needs 1156 Case $175.37 est of needs 1157 Consumer Textile Corp. $432.00 est of needs 1158 Heavy Truck & Trailer Parts Inc. $294.88 est of needs 1159 K C Distributors Inc. $30.41 est of needs 1160 O Reilly Automotive Inc. $303.02 est of needs 1161 Dolese Brothers $248.71 3/8” washed #2 cover 1162 Dolese Brothers $139.57 surge 1163 Dub Ross Co. Inc. $278.10 pipe 1164 Moyers Factory Warehouse Inc. $96.39 part (s) 1165 Dub Ross Co. Inc. $2,130.00 pipe 1166 Lawton Machine & Welding $402.90 part (s) 1167 Dub Ross Co. Inc. $406.80 pipe 1168 Public Svc. Co. of OK $263.84 service 1169 A T & T Long Distance $11.05 service 1170 City National Bank $1,481.19 lease purchase payment 1171 City National Bank $1,481.19 lease purchase payment 1172 City National Bank $1,481.19 lse purch pymt 1173 Long, Dennis E. $11.02 travel 1174 Ulrich, Susan Gayle $128.25 travel General 2529 Ten Killer Lodge $178.50 lodging & meals 2530 V I S A $1,318.90 est credit card exp 2531 OK Gang Investigators Assn $200.00 registration 2532 Northwest Inn $280.00 lodging & meals 2533 City of Lawton $17.25 est of needs 2534 Lawton Publishing Co. Inc. $529.20 est of needs 2535 Sesco Electric Supply Co. Inc. $191.88 est of needs 2536 Sutherlands $161.68 est of needs 2537 Williams Landscaping $100.00 est of needs 2538 Ten Killer Lodge $178.50 lodging & meals 2539 Shred Away $25.00 shredding services 2540 Buffalo Business Products L L C $14.62 ink cartridges 2541 P C Works L L C $275.00 computer svc 2542 A OK Rubber Stamp $18.95 stamp 2543 T M Consulting Inc. $1,158.17 software licensing 2544 Quill Corp. $92.80 office supplies 2545 T K E Corp. $799.73 est of needs 2546 Southwest Chemical $24.45 custodial supplies 2547 Public Svc Co. of OK $130.25 service 2548 A T & T Long Distance $28.44 service 2549 Centerpoint Energy $72.85 service 2550 Public Svc. Co. of OK $118.42 service 2551 Public Svc. Co. of OK $12,591.00 service 2552 O S E E G I B $7.62 benefits 2553 A T & T $283.78 service 2554 McCrary, Wendell O. $17.55 reimbursement 2555 Benefit Resource Group $28.00 flex spending fee 2556 Comanche Co Emergency Mgmt $48.61 reimburse wireless acct. 2557 U. S. Postal Service $5,040.00 postage 2558 O S U / C L G T $20.00 registration 2559 Runnels, Jim Duane $53.76 travel 2560 Shepherd, Jerry S. $34.07 travel 2561 Montgomery, James R. $30.73 travel 2562 Traughber, Robbie L. $70.86 travel 2563 Piasechi, Kendra $531.25 travel 2564 Vendeventer, Alan $155.65 travel 2565 New, Marty $400.35 travel 2566 Adams, Paul Gerard $44.04 travel 2567 Greene, Tami Lynn $28.69 travel 2568 City of Lawton $210.53 service 2569 A T & T $210.53 service 2570 A T & T Long Distance $2.54 service 2571 A T & T Long Distance $14.05 service 2572 U S A Mobility Wireless Inc. $10.59 service 2573 Bennett Office Equipment $150.00 copier contract 2574 A T & T Long Distance $18.95 service 2575 A T & T Long Distance $1.49 service 2576 A T & T $197.53 service 2577 Sooner Copy Machines $181.23 copier lease 2578 Public Svc. Co. of OK $46.02 service 2579 City of Lawton $53.63 service 2580 City of Lawton $1,623.98 service 2581 Comanche Co. Mem Hospital $139,548.84 ¼ mill tax levy Health Department 426 Wilson, John G. $788.80 travel & D O T visits 427 Pippin Brothers Inc. $194.62 plumbing repair 428 Lawton Comm. Cellpage $15.52 pager svc 429 Absolute Transcription $172.04 transcriptions 430 Clifford Power Systems $1,077.00 maint agreement 431 Garvin County Community Living $910.00 toner cartridges (s) 432 Lowes Companies Inc. $397.00 plumbing supplies Jail Sales Tax Revolving Fund 11 Comanche County Facilities Authority $15,313.92 est of needs Juvenile Detention Center Cash 917 A D P $141.75 service 918 Buffalo Business Products L L C $4.52 office supplies 919 Horton MD Inc., Dan $1,706.25 medical svc 920 Kmart $469.66 supplies 921 Cable Meat Center Inc. $374.39 food 922 Country Mart $297.18 food 923 Hiland Dairy $489.72 food 924 Kmart $113.58 supplies 925 Kmart $897.57 shoes 926 Environmental Pest Control $65.00 pest control 927 Kmart $112.69 misc. supplies 928 Goodyear Auto Svc Ctr $23.35 oil change 929 Batteries Plus $59.79 battery 930 City of Lawton $386.45 service 931 Krusinsky, Timmy A. $95.70 travel 932 A T & T Long Distance $108.16 service 933 Public Service Co. of OK $1,399.17 service 934 Sheriffs Insurance Recovery 20 Cooper Automotive $785.00 paint vehicle 21 Cooper Automotive $785.00 paint vehicle Sheriff’s Service Fees 388 Accurint $50.00 research 389 Auto Alignment & Frame Co. $49.00 est vehicle svc. 390 Cintas Corp. $60.00 est uniform 391 Dalston Mini Storage $227.00 storage building 392 OK Dept. of Public Safety $350.00 O L E T S 393 Roy’s Auto Supply $1,369.32 auto parts 394 Spencer Feed & Supply L L C $69.15 K – 9 supplies 395 S E S C O Electric Supply Co. Inc. $82.00 supplies 396 Sutherlands $36.03 misc. items 397 Gene Burk Auto Glass Inc. $200.00 windshield 398 K Log Inc. $1,023.72 chair (s) 399 A T & T Long Distance $85.33 service Treasurer’s Mortgage Tax 93 Bennett Office Equipment $2.73 copies 94 Southwest Presort Inc. $77.69 est mailing svc 95 T M Consulting Inc. $656.25 installation fee 96 Office Depot $324.72 misc. supplies Comanche County Commissioners /s/ Gail Turner Gail Turner, Chairman /s/ Susan Ulrich Susan Ulrich, Vice-Chairman /s/ Ron Kirby Ron Kirby, Member Attest: /s/ Earlene Shriver Earlene Shriver, County Clerk (SEAL) Published in the Comanche County, The Chronicle May 21, 2009 Commissioners’ Proceedings Emergency session May 14, 2009 An emergency meeting was called pursuant to Title 25 ss 304 O. S. because of an emergency storm situation involving possible injury to persons or injury and damage to public or personal property or immediate financial loss whereby the public health or safety is endangered, when the time requirements for public notice of a special meeting would make such procedure impractical and increase the likelihood of the endangerment for the public. The Board of Comanche County Commissioners met in emergency session at 1:45 A. M., Thursday, May 14, 2009 in room 302 of the Comanche County Courthouse, Lawton, Oklahoma. Vice-Chairman Susan Ulrich called the meeting to order and County Clerk Earlene Shriver called the roll. Present were Susan Ulrich and Ron Kirby. Gail Turner was absent. Kirby moved to approve the emergency disaster proclamation. Ulrich seconded the motion with Kirby and Ulrich voting aye. No nay votes. Turner was absent. Kirby moved to adjourn. Ulrich seconded the motion with Kirby and Ulrich voting aye. No nay votes. Turner was absent. Comanche County Commissioners /s/ Gail Turner Gail Turner, Chairman /s/ Susan Ulrich Susan Ulrich, Vice-Chairman /s/ Ron Kirby Ron Kirby, Member Attest: /s/ Earlene Shriver Earlene Shriver, County Clerk (SEAL) Published in the Comanche County, The Chronicle June 4, 2009 Commissioners’ Proceedings Regular Meeting May 18, 2009 The Board of Comanche County Commissioners met in regular session at 9:00 A.M., Monday, May 18, 2009 in room 302 of the Comanche County Courthouse, Lawton, Oklahoma. Chairman Gail Turner called the meeting to order and County Clerk Earlene Shriver called the roll. Present were Gail Turner, Susan Ulrich and Ron Kirby. None were absent. Ron Kirby gave the invocation. Turner led the audience in the Pledge of Allegiance. Kirby moved to approve the reading and acceptance of the minutes of May 11, 2009 and May 14, 2009. Ulrich seconded the motion with Kirby, Ulrich and Turner voting aye. No nay votes. The tort claim filed by Bobby D. McFarland was referred to A C C O. Bid #28 – construction of additional office space, equipment storage and mechanic shed was opened with bids received from Jim Loomis, Inc. and T P Enterprises. Turner moved to table and award at a later time. Ulrich seconded the motion with Turner, Ulrich and Kirby voting aye. No nay votes. Consent agenda: The following items are considered to be routine by the Board of Commissioners and will be enacted with one motion. Should discussion be desired on an item, that item will be removed from the consent agenda prior to action and considered separately. Ulrich moved to approve the consent agenda as follows: approve an O D O T claim for Cobb Engineering regarding bridge project no. BRO – 116 D (088) CO, J / P 24200 (05) for East Cache Creek; approve an O D O T claim for Cobb Engineering regarding bridge project no. BRO – 116 D (172) CO, J / P 25287 (05) for tributary to Little Washita; approve a material and installation agreement between County Clerk’s office and Vic’s Telecommunications; and approve an agreement for work on private property from Charles Fehring and B. H. Fehring located in the NE / 4, S 1, T 1 N, R 10 W, I. M. to repair fence to benefit the county. Approve official monthly reports: Election Board $2,160.03 Approve requests for appropriations and transfers for appropriations: Fund 1 Election Board from Part Time Salary $1,000.00 to M & O $1,000.00; Fund 11 Highway # 3 from Lease Purchase $40,000.00 to M & O $40,000.00; Fund 1 Hospital $441.78; Fund 11 Highway # 1 $170,123.83, Highway #3 $170,123.79 and Highway # 1 $423.80. Approve blanket purchase orders: 096386 and 096396 through 096410 and 096474 through 096528. Approve overages on blanket purchase orders: 093344 $354.00, 095380 $172.08, 095343 $114.01, 095347 $163.86, 095349 $1,451.53, 095698 $9.81. Approve claims and purchase orders for payment. The board acknowledged court summons case numbers: CJ-2009-492, CJ-2009-495, CJ-2009-496, CJ-2009-497, CJ-2009-498 and CJ-2009-500. Turner moved to adjourn. Kirby seconded the motion with Turner, Kirby and Ulrich voting aye. No nay votes. Comanche County Commissioners /a/ Gail Turner Gail Turner, Chairman /s/ Susan Ulrich Susan Ulrich, Vice-Chairman /s/ Ron Kirby Ron Kirby, Member (SEAL) Attest: /s/ Earlene Shriver Earlene Shriver, County Clerk Published in the Comanche County, The Chronicle June 4, 2009 Commissioners’ Proceedings Regular Meeting May 26, 2009 The Board of Comanche County Commissioners met in regular session at 9:00 A. M., Tuesday, May 26, 2009 in room 302 of the Comanche County Courthouse, Lawton, Oklahoma. Chairman Gail Turner called the meeting to order and County Clerk Earlene Shriver called the roll. Present were Gail Turner, Susan Ulrich and Ron Kirby. None were absent. Ron Kirby gave the invocation. Turner led the audience in the Pledge of Allegiance. Kirby moved to approve the reading and acceptance of the minutes of May 18, 2009. Ulrich seconded the motion with Kirby, Ulrich and Turner voting aye. No nay votes. Robert Gregory, executive director of Land Legacy, spoke to the Board concerning funding for the purchase of conservation easements on properties included in the Fort Sill buffer zone. He requested an endorsement of the program by the County Commissioners as a local farm and ranch protection program in order to qualify for additional funding from the United States Department of Agriculture’s farm and ranchlands protection program. Kirby moved to approve to endorse this program. Ulrich seconded the motion with Kirby, Ulrich and Turner voting aye. No nay votes. Kirby moved to approve canceling the regular commissioners meeting set for 9:00 A. M. on June 8, 2009 and calling a special meeting for 9:00 a.m. on June 9, 2009. Ulrich seconded the motion with Kirby, Ulrich and Turner voting aye. No nay votes. Turner moved to reject all bids on Bid #28 - construction of additional office space, equipment storage and mechanic shed due to the amount bid for the project was over the Fire Marshall’s threshold amount for the project to be done without an architect. Ulrich seconded the motion with Turner, Ulrich and Kirby voting aye. No nay votes. The following bids were opened and bids received from vendors as follows: Bid #29 – food for county facilities, Gibson Meat Company, Earthgrains Company, Hiland Dairy, Ben E. Keith Foods and Cable Meat Center, Inc.; Bid #30 – emulsions road oils: Asphalt & Fuel Supply and Ergon Asphalt & Emulsions, Inc.; Bid #31 – asphalt: T & G Construction, Donelson Construction Company LLC and H. G. Jenkins; Bid #32 – bridge labor: McClung Construction and K & O Construction & Supply; Bid #33 – carbonyte asphalt pavement coating application: Donelson Construction Company L L C; Bid #34 – custodial: Southwest Chemical, Empire Paper Company, All American Poly, Daveco and Interboro Packaging Corp.; Bid #35-high performance cold patch: Seal Masters Inc. and Paving Maintenance Supply Inc.; Bid #36 – patch magic: no bids were received; Bid #37 - pipe, lumber, etc.: Bridge & Highway Materials, Dub Ross Company Inc., Warren Cat, Stromberg Lumber Company, Sunbelt Equipment & Supply, C. L. Boyd, K S M / Kirby Smith, The Railroad Yard, Contech Construction, Advanced Drainage Systems and K & O Construction Supply; Bid #38 – railroad tank car and half tank car: The Railroad Yard; Bid #39 – select plant fill: T & G Construction and H. G. Jenkins; Bid #40 – tires: Hercules Tire Sales Inc., Southern Tire Mart, American Tire Distributors and Kent’s Tire Service Inc.; Bid #41 – bomag teeth: Berry Tractor & Equipment Company and K S M / Kirby Smith Machinery; Bid #42 - chips & screenings: Dolese Brothers, Harrison Gypsum and Martin Marietta Materials; Bid #43 - coarse concrete sand: E & A Materials Inc. and Southwestern State Sand; Bid #44 - concrete forming: Ellis Construction; Bid #45 - liquid magnesium chloride: Scotwood Industries Inc.; Bid #46 - millings: T & G Construction; Bid #47 - recycled asphalt: El Rock; Bid #48 – recycled concrete: El Rock; Bid #49 – stabilizing roadbase: Scotwood Industries Inc.; Bid #50 – structural concrete: Lawton Transit Mix Inc.; and Bid #51 – welding gases: Fitch Industrial Welding and Airgas Mid South. Ulrich moved to study bids and award at a later date. Kirby seconded the motion with Ulrich, Kirby and Turner voting aye. No nay votes. Consent agenda: The following items are considered to be routine by the Board of Commissioners and will be enacted with one motion. Should discussion be desired on an item, that item will be removed from the consent agenda prior to action and considered separately. Ulrich moved to approve the consent agenda as follows: Approve a resolution requesting reimbursement from O D O T for construction of Bridge Project No. CB – 116 D (716), J / P No. 25947 (04) located in District #1, ¼ mile south of SH 7 on 135th. Approve an O D O T claim for tributary over Dry Beaver Creek Bridge Project No. CB – 116 D (716), J / P No. 25947 (04) located in District # 1, ¼ mile south of State Highway 7 on 135th Road. Approve a renewal and extension agreement for professional services between Justice Benefits, Inc. and Comanche County for the Juvenile Bureau. Approve a Juvenile Detention agreement between the City of Lawton and Comanche County for FY 2009 - 2010 for the Comanche County Regional Juvenile Detention Center. Approve an agreement for work on private property from James M. Birdwell located in the NE / 4, S 30, T 4 N, R 9 W. I. M. for clearing fence row and ditch work to benefit the county. Approve an agreement for work on private property from Jean Green located in S 28, T 1 N, R 10 W. I. M. to remove trees from fence row and put trees on high side of hill to the west to benefit the county. Approve a resolution disposing of equipment from County Treasurer, RICOH / AFICIO 550 black and white copier, transferred to District # 2. Approve the following officials’ monthly reports: Juvenile Bureau: Restitution # 1800 $11,572.53; Work Restitution Fines # 1827 $26,393.97; Probation Fees # 1831 $4,766.70; Deferred Prosecution # 1845 $3,655.00. Approve requests for appropriations and transfers for appropriations: Fund 1 Assessor from Benefits $8,192.06 to Salary $3,271.44 and M & O $4,920.62; Fund 11 Highway # 1 $658.93; # 3 $640.32; # 3 $266.25 and # 3 $100.00. Approve Overages on blanket purchase orders: 095364 $50.02, 095384 $55.46 and 095412 $46.55. Approve claims and purchase orders for payment. Kirby seconded the motion with Ulrich, Kirby and Turner voting aye. No nay votes. Turner moved to adjourn. Ulrich seconded the motion with Turner, Ulrich and Kirby voting aye. No nay votes. The following claims were entered on the purchase order calendar in the County Clerk’s office and approved for payment by the Board for May 29, 2009. Emergency purchase orders have documentation on file in the County Clerk’s office. Asterisks* identify emergencies. Comanche County Courthouse Café 144 Earthgrains Company $106.03 est of needs 145 A T & T $47.39 service 146 A T & T $48.24 service 147 Southwest Chemical $116.50 supplies* County Clerk’s Lien Fee 82 Lawton Publishing Co. Inc. $237.26 est publishing 83 A T & T $312.50 service 84 Underground Vaults & Storage $330.00 microfilm storage County Use Tax Revolving Fund 19 Brown’s Carpet $2,539.38 carpet District # 1 Highway 1215 Elgin Lube Oil & Tire $92.00 misc. purchases 1216 Spring House Water Inc. $10.00 misc. purchases 1217 Billingsley Ford of Lawton Inc. $214.01 misc. purchases 1218 Cintas Corp. $140.96 misc. purchases 1219 Heavy Truck & Trailer Parts Inc. $663.86 misc. purchases 1220 Roy’s Auto Supply $2,451.53 misc. purchases 1221 Nix Tire Center $277.50 misc. purchases 1222 Apache Farmers Cooperative $126.70 misc. purchases 1223 Elgin Lube Oil & Tire $18.00 misc. purchases 1224 Spring House Water Inc. $10.00 misc. purchases 1225 T H Rogers Lumber Co. $177.13 misc. purchases 1226 Williams Discount Foods $250.02 misc. purchases 1227 Atwoods / Farm Plan $209.81 part (s) 1228 Aubrey Chevrolet $118.89 light (s) 1229 Standridge of Duncan $314.41 part (s) 1230 Allied Health Research Lab $182.50 testing 1231 P & K Equipment Inc. $396.89 mower blades 1232 Lawton Bearing Supply $84.93 part (s) 1233 Dufour Petroleum L P $1,248.77 hauling 1234 American Sign Brackets $944.56 bolts 1235 Heavy Truck & Trailer Parts Inc. $246.26 part (s) 1236 Apache Farmer Coop $953.75 fence supplies 1237 Apache Farmers Coop $232.00 fence supplies 1238 Berry Tractor & Equipment $499.00 bomag teeth 1239 T H Rogers Lumber Co. $299.70 part (s) 1240 K S M Exchange LLC $295.43 part (s) 1241 Berry Tractor & Equip $829.95 part (s) 1242 Southwest Chemical $20.20 paper towels 1243 Southwest Trailer & Equipment $195.20 motor 1244 Rowland Machine $249.00 part (s) 1245 Sunbelt Equipment & Supply $9,386.30 pipe 1246 Spur Pipe & Steel $91.44 steel 1247 Bruckner Truck Sales Inc. $99.17 part (s) 1248 Batteries Plus $64.68 batteries 1249 A T C Freightliner Group $80.47 part (s) 1250 OK Corporation Commission $25.00 registration 1251 John Deere Credit $4,821.81 lease purchase payment 1252 Centerpoint Energy $95.70 service District # 3 Highway 1216 Carquest Auto Parts $155.52 est of needs 1217 Dept of Corrections $52.64 est inmate labor 1218 Fitch Industrial $91.90 est of needs 1219 Lowes Companies Inc. $219.27 est of needs 1220 OTA Pikepass – Gov’t Acct Svcs. $61.40 toll fees 1221 Triple Crown $1,099.50 vests 1222 Webers Diesel Service L L C $203.83 est of needs 1223 Holiday Inn OKC $157.75 lodging & meals 1224 Holiday Inn OKC $329.91 lodging & meals 1225 Dolese Brothers $4,967.36 1 ½” crusher run 1226 Dolese Brothers $370.84 screenings 1227 American Sentinel Products $200.81 shop supplies 1228 American Tire Distributing $374.12 tires 1229 Sunbelt Equipment & Supply $4,001.50 pipe 1230 Dolese Brothers $1,778.35 1 ½” crusher run 1231 Dolese Brothers $570.45 rip rap 1232 Edwards Canvas Inc. $217.98 tarp 1233 Online OK $69.95 Internet svc. 1234 Dolese Brothers $610.75 surge 1235 Dub Ross Co. Inc. $384.71 tinhorn 1236 Lawton Winnelson Co. 76.00 pipe 1237 National Assoc. of County Commissioners $2,494.00 membership dues 1238 Bills Auto Upholstery $385.00 seats & headliner 1239 Cristy’s Pro Tech $275.00 steps 1240 Cristy’s Pro Tech $275.00 part (s) 1241 Lawton Transit Mix $810.00 concrete 1242 Bills Auto Upholstery $500.00 reupholster 1243 Berthold, Betty Jo $98.75 travel 1244 SE District County Officers $70.00 registration 1245 OK Corporation Commission $25.00 registration 1246 Centerpoint Energy $291.83 service 1247 Ulrich, Susan Gayle $183.15 travel 1248 A T & T $26.60 service 1249 Webers Diesel Service L L C $185.55 est of needs 1250 American Tire Distributing $1,404.00 tires 1251 Tag Agent $217.50 tag & title Emergency Management / Civil Defense 8 Comanche Co. Emergency Mgmt $13,889.82 est of needs General 2713 Southwest Presort Inc. $126.68 est mailing svc. 2714 Johnson Oil Company $48.31 pump gas 2715 Quill Corp. $294.67 office supplies 2716 U S Postal Service $6,000.00 postage 2717 Southwest Chemical $401.80 custodial supplies* 2718 A T & T $167.29 service 2719 Killmer, Christopher L. $137.27 travel 2720 Sooner Copy Machines $980.67 copier lease 2721 O T A Pikepass – Gov’t Acct Svcs $10.50 toll fees 2722 Tulsa Marriott Southern Hills $474.00 lodging 2723 O T A Pikepass – Gov’t Acct Svcs $112.65 toll fees 2724 Chem-Aqua $401.21 est of needs 2725 Clean the Uniform Co Okla $120.00 est of needs 2726 Comanche Lumber Co Inc. $34.58 est of needs 2727 Empire Paper $335.32 est of needs 2728 Lawton Termite & Pest Control $90.00 est of needs 2729 Lowes Companies Inc. $215.50 est of needs 2730 Southwest Chemical $642.51 est of needs 2731 Johnson Oil Company $48.05 pump gas 2732 Sooner Copy Machines $5,345.00 copier 2733 Holiday Inn OKC $249.00 lodging 2734 Water Services Co. Inc. $1,200.00 equipment install 2735 Quill Corp. $202.94 supplies 2736 City of Lawton $159.51 service 2737 City of Lawton $53.31 service 2738 A T & T $55.55 service 2739 A T & T $91.95 service 2740 A T & T Mobility $138.38 service 2741 O P E R S $6,594.49 benefits 2742 O S U Coop Extension Svc. $12,446.00 salaries 2743 Lawton Publishing Co. Inc. $686.70 est of needs 2744 Hamilton, Charlotte A. $137.57 travel 2745 Kirby, Ron Ruel $110.00 travel 2746 A T & T $66.01 service 2747 A T & T $183.98 service Health Department 433 Buffalo Business Products L L C $565.22 supplies 434 Comanche Floor Care $550.00 floor maintenance 435 Imaging Center, The $1,534.00 x-rays 436 Centerpoint Energy $729.18 service 437 Cyracom International Inc. $102.99 service 438 Fidelity Communications $54.27 service 439 Pitney Bowes $266.50 mailing system 440 Public Svc Co of OK $2,060.48 service 441 Telco Supply Company $462.00 maint agreement 442 Standley Systems Group Inc. $224.58 copier maint 443 A T & T $208.88 service 444 A T & T $56.68 service 445 Absolute Transcription $119.12 transcription 446 Johnson Oil Company $42.24 pump gas 447 Lawton Floor Covering $2,320.00 carpet 448 Walmart $139.58 supplies 449 Johnson Oil Company $48.79 pump gas 450 Specialty Pool Products $41.70 chemicals 451 Assoc. of County Commissioners $2,404.00 insurance 452 Evans, Sharlet $313.50 travel 453 Fitch Industrial $1.95 oxygen & acet / cyl 454 Paper Thermometer Co Inc. $274.00 medical supplies 455 Terminix $450.08 pest control 456 Sooner Security $300.00 fire alarm inspection JABG – GANG – 1 Grant 17 Marie Detty Youth Services $3,263.36 professional svc. Juvenile Bureau Fed IV E 34 Assoc. of County Commissioners $1,997.45 workers comp Juvenile Detention Center Cash 977 L & L Sprinkler Systems $72.00 service 978 Bob Barker Co. Inc. $672.08 supplies 979 Lowes Companies Inc. $205.46 misc. bldg. supplies 980 Office Depot $223.70 office supplies 981 Southwest Chemical 51.80 misc. bldg. supplies 982 Earthgrains Company $399.98 food 983 Daveco Industrial Inc. $144.30 misc. bldg supplies 984 Empire Paper $523.84 misc. bldg supplies 985 Southwest Chemical $214.22 misc. bldg supplies 986 Ben E. Keith Co. $1,971.38 food 987 Cable Meat Center Inc. $1,578.42 food 988 Johnson Oil Company $33.20 pump gas 989 Red River Technology Center $90.00 training 990 Office Depot $719.99 computer (s) 991 Lowes Companies Inc. $99.76 misc. 992 Lowes Companies Inc. $62.21 misc. bldg. supplies 993 L & L Sprinkler Systems $1,108.75 repairs (s) 994 Hastings $209.65 book (s) 995 Odom, Larry $150.00 fire & safety inspection 996 Southwest Vacuum Svc $200.00 grease disposal 997 Lollie Shop Hair & Salon $175.00 haircuts 998 BK Engine Specialties Inc. $490.50 repair (s) 999 Simplex Grinnell $230.83 repair (s) 1000 R S C Equipment Rental $172.20 equipment rental 1001 Galls Inc. $70.87 keys 1002 Fidelity Communications $19.67 service 1003 U S Postal Service $440.00 postage 1004 Secretary of State $20.00 notary bond 1005 A T & T $193.57 service Sheriff’s Insurance Recovery 22 Cooper Automotive $785.00 paint vehicle Sheriff’s Service Fees 400 Johnson Oil Company $3,330.70 pump gas 401 Johnson Oil Company $3,524.25 pump gas 402 Ultramax Ammunition $907.50 ammunition 403 Office Depot $56.40 office supplies 404 Galls Inc. $8,364.37 ballistic vests 405 Gokeyless $337.60 door locks 406 Office Depot $119.75 office supplies 407 Buffalo Business Products L L C $183.15 est office supplies 408 Lawton Comm Cellpage $171.55 radio parts 409 Xerox Corporation $229.06 copier lease 410 OK Dept. of Public Safety $350.00 O L E T S 411 Atwoods / Farm Plan $399.00 equip. purchase 412 Office Depot $148.45 supplies 413 Sirchie Finger Print Labs $138.50 fingerprint supplies Treasurer’s Mtg. Tax 97 Tulsa Marriott Southern Hills $487.64 lodging & meals 98 Burk, Barbara A. $304.48 travel 99 Brantley, Rhonda K. $45.00 travel 100 Walters, Vicki Deanne $48.84 travel 101 J R W Inc. $90.82 ink cartridges* 102 Dees, Regina S. $52.41 travel 103 A T & T $195.80 service Comanche County Commissioners /s/ Gail Turner Gail Turner, Chairman /s/ Susan Ulrich Susan Ulrich, Vice-Chairman /s/ Ron Kirby Ron Kirby, Member (SEAL) Attest: /s/ Earlene Shriver Earlene Shriver, County Clerk |