 AGENDA FOR BOARD OF EDUCATION INDEPENDENT SCHOOL DISTRICT NO. 16 COMANCHE COUNTY, OKLAHOMA ELGIN PUBLIC SCHOOLS As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that the Board of Education of Independent School District No. 16, Comanche County, Oklahoma, will hold its REGULAR SCHEDULED meeting on June 11, 2009 at 6:00 o’clock P.M., in the superintendent’s office, Elgin School Administration Building, Hwy. 17 and Mighty Owl Avenue, Elgin, Oklahoma. AGENDA The following is a list of the business to be conducted by the Board of Education at the above meeting: 1. CALL MEETING TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT 2. VOTE TO APPROVE THE MAY 14, 2009 REGULARLY SCHEDULED BOARD OF EDUCATION MEETING MINUTES 3. VOTE TO APPROVE THE JUNE 8, 2009 SPECIAL BOARD OF EDUCATION MEETING MINUTES 4. PUBLIC PARTICIPATION 5. FINANCIAL REPORTS FROM SUPERINTENDENT AND TREASURER A. GENERAL FUND 1. Treasurer’s Balance Sheet Pg. 18 2. Treasurer’s Revenue Summary Pg. 19-20 3. Vote to approve Regular Encumbrances P.O. #662-679 $330,803.93 Pg. 21 4. Vote to approve Payroll Change Orders $128,240.60 Pg. 22-37 5. Vote to approve Change Orders in the amount of $41,864.21dated from 5/13/09 through 6/9/09 Pg. 38 B. COOP FUND 1. Treasurer’s Balance Sheet Pg. 39 2. Treasurer’s Revenue Summary Pg. 40 3. Vote to approve Payroll Change Orders $583.25 Pg. 41 4. Vote to approve Change Orders in the amount of $______ dated from _____ through _____ Pg. _____ C. BUILDING FUND 1. Treasurer’s Balance Sheet Pg. 42 2. Treasurer’s Revenue Summary Pg. 43 3. Vote to approve Regular Encumbrances P.O. #12-15 $10,350.00 Pg. 44 4. Vote to approve Change Orders in the amount of $_________ dated from ______ through ______ Pg. _____ D. CHILD NUTRITION FUND 1. Treasurer’s Balance Sheet Pg. 45 2. Treasurer’s Revenue Summary Pg. 46 3. Vote to approve Regular Encumbrances P.O. #28-29 $266.90 Pg. 47 4. Vote to approve Payroll Change Orders $8,233.66 Pg. 48 5. Vote to approve Change Orders in the amount of $¬¬¬¬¬21,006.07 dated from 5/12/09 through 6/9/09 Pg. 49 6. Vote to approve proposed meal price increases for 2009-10 E. 2006 HIGH SCHOOL BUILDING BOND FUND 1. Treasurer’s Balance Sheet Pg. 50 2. Treasurer’s Revenue Summary Pg. 51 3. Vote to approve Regular Encumbrances P.O. #__________ $__________ Pg. _______ 4. Vote to approve Payroll Change Orders $27,267.72 Pg. 52 5. Vote to approve change orders in the amount of $_______ dated from _____ through _____ Pg. _____ 6. Treasurer’s Report on Lease Revenue Bonds activity Pg. 53-56 F. SINKING FUND 1. Treasurer’s Balance Sheet Pg. 57 2. Treasurer’s Revenue Summary Pg. 58 G. TOTAL CASH BALANCES AND FUNDS PLEDGED Pg. 59 H. VOTE TO APPROVE ACTIVITY ACCOUNTS AND LUNCH FUND REPORTS Pg. 60-61 I. VOTE TO APPROVE ACTIVITY FUND FUNDRAISERS AND EXPENDITURES J. VOTE TO APPROVE ACTIVITY FUND TRANSFERS K. CONSIDERATION OF 2009-10 PRELIMINARY CERTIFIED AND SUPPORT SALARY SCHEDULES L. CONSIDERATION OF 2009-10 FEE SCHEDULES M. CONSIDERATION OF AND VOTE TO APPROVE THE RENEWAL OF THE LEASE-PURCHASE OF RETRO-FIT ROOF, HVAC AND OTHER PERSONAL PROPERTY FOR THE FISCAL YEAR ENDING JUNE 30, 2010 AS REQUIRED UNDER THE PROVISIONS OF THE EQUIPMENT LEASE/PURCHASE AGREEMENT DATED APRIL 12, 2007 DISTRICT AND ZIONS FIRST NATIONAL BANK N. CONSIDERATION OF AND VOTE TO APPROVE THE RENEWAL OF THE LEASE-PURCHASE OF A NEW HIGH SCHOOL FACILITY FOR THE FISCAL YEAR ENDING JUNE 30, 2010 AS REQUIRED UNDER THE PROVISIONS OF THE SUBLEASE AGREEMENT DATED MAY 1, 2006 BETWEEN THE ELGIN PUBLIC SCHOOLS AND COMANCHE COUNTY EDUCATIONAL FACILITY AUTHORITY O. CONSIDERATION OF AND VOTE TO APPROVE THE RENEWAL OF THE LEASE-PURCHASE OF HVAC & METAL ROOF FOR THE FISCAL YEAR ENDING JUNE 30, 2010 AS REQUIRED UNDER THE PROVISIONS OF THE SUBLEASE AGREEMENT DATED NOVEMBER 8, 2001 BETWEEN THE ELGIN PUBLIC SCHOOLS AND ZIONS FIRST NATIONAL BANK P. CONSIDERATION OF AND VOTE TO APPROVE THE CENTER FOR EDUCATION LAW BASIC LEGAL SERVICES PROGRAM 2009-10 AGREEMENT Q. CONSIDERATION OF AND VOTE TO APPROVE ELGIN SCHOOL 2009-10 CHILD NUTRITION PROGRAM PROCUREMENT PLAN R. CONSIDERATION OF AND VOTE TO APPROVE COLLABORATION AGREEMENT FOR 2009-10 SCHOOL YEAR WITH CROSSROADS YOUTH AND FAMILY SERVICES, INC. S. CONSIDERATION OF AND VOTE TO APPROVE FY 2010 CONTRACT WITH SOONERCARE SCHOOL-BASED SERVICES FOR MEDICAID REIMBURSEMENT T. CONSIDERATION OF AND VOTE TO APPROVE 2009-10 CONTRACT WITH GREAT PLAINS TECHNOLOGY CENTER AND THE COMANCHE-TILLMAN COUNTY EVALUATION COOPERATIVE U. CONSIDERATION OF AND VOTE TO APPROVE CHANGE ORDER #2 IN THE AMOUNT OF $1,866 TO SOUTHERN PLAINS ELECTRIC FOR 24 CIRCUIT PANELBOARD WITH CONNECTIONS AND WIRING AT THE NEW HIGH SCHOOL BUILDING PROJECT 6. REPORTS FROM SUPERINTENDENT AND STAFF A. 2008-09 AUDITED ATTENDANCE REPORT B. SIX-MONTH PERIODIC ASBESTOS SURVEILLANCE REPORT C. CONSIDERATION OF AND VOTE TO APPROVE CHANGES TO 2009-10 STUDENT HANDBOOKS 7. CORRESPONDENCE TO/FROM BOARD OF EDUCATION AND SUPERINTENDENT A. OSSBA/CCOSA CONVENTION AUGUST 28-30, 2009, COX CONVENTION CENTER, OKLAHOMA CITY 8. PROPOSED EXECUTIVE SESSION TO CONSIDER CODY McHUGH’S RESIGNATION AS TEACHER/COACH, CINDY HERRING’S AND CHRISTINE BOOTHE’S RESIGNATIONS AS BUS DRIVERS AND TO CONSIDER APPLICANTS FOR TEACHER/HIGH SCHOOL BASEBALL COACH, TEACHER/JUNIOR HIGH BASEBALL COACH, ELEMENTARY SCHOOL TEACHERS, AND TEACHER ASSISTANTS SO THAT BOARD CAN RETURN TO OPEN SESSION AND VOTE TO ACCEPT CODY McHUGH’S RESIGNATION AS TEACHER/COACH AND CINDY HERRING’S AND CHRISTINE BOOTHE’S RESIGNATIONS AS BUS DRIVERS AND VOTE TO EMPLOY TEACHER/HIGH SCHOOL BASEBALL COACH, TEACHER/JUNIOR HIGH BASEBALL COACH, ELEMENTARY SCHOOL TEACHERS, AND TEACHER ASSISTANTS 25 O.S. SECTION 307 (B) (1) 9. VOTE TO CONVENE OR NOT CONVENE INTO EXECUTIVE SESSION 10. VOTE ACKNOWLEDGING BOARD’S RETURN TO OPEN SESSION 11. EXECUTIVE SESSION MINUTES COMPLIANCE ANNOUNCEMENT 12. VOTE TO ACCEPT CODY McHUGH’S RESIGNATION AS TEACHER/COACH EFFECTIVE MAY 22, 2009 13. VOTE TO ACCEPT CINDY HERRING’S AND CHRISTINE BOOTHE’S RESIGNATIONS AS BUS DRIVERS EFFECTIVE MAY 22, 2009 14. VOTE TO EMPLOY TEACHER/HIGH SCHOOL BASEBALL COACH FOR THE 2009-10 SCHOOL YEAR 15. VOTE TO EMPLOY TEACHER/JUNIOR HIGH BASEBALL COACH FOR THE 2009-10 SCHOOL YEAR 16. VOTE TO EMPLOY ELEMENTARY SCHOOL TEACHERS FOR THE 2009-10 SCHOOL YEAR 17. VOTE TO EMPLOY TEACHER ASSISTANTS FOR THE 2009-10 SCHOOL YEAR 18. VOTE TO EMPLOY PHYSICAL THERAPIST FOR 2009-10 SCHOOL YEAR 19. VOTE TO EMPLOY OCCUPATIONAL THERAPIST FOR 2009-10 SCHOOL YEAR 20. VOTE TO EMPLOY SPEECH PATHOLOGISTS FOR 2009-10 SCHOOL YEAR 21. VOTE TO EMPLOY LICENSED PROFESSIONAL COUNSELOR FOR 2009-10 SCHOOL YEAR 22. NEW BUSINESS 23. VOTE TO ADJOURN *During any properly scheduled open meeting the Elgin Board of Education may discuss, make motions, vote to approve or disapprove, vote to table, adopt, reject, reaffirm, rescind, or take no action on any agenda matter. Name of person posting this notice: Tom Crimmins ______________________________________________ Title: Superintendent Posted this _________ day of June, 2009 at ____________ o’clock ___.M. in the enclosed glass bulletin board outside the administration building. |